Senior Payroll Specialist
Wise
Domain Tower 2, 10025 Alterra Parkway, Floor 23, Austin
Posted on Wise website on 17 Apr 2025 (3 days ago)
Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed.
Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.
As part of our team, you will be helping us create an entirely new network for the world's money. For everyone, everywhere.
More about our mission and what we offer.
We’re currently hiring for a Senior Global Payroll Specialist based in Austin to join our global Payroll Team. We’re looking for a payroll superstar, with a keen eye for accuracy, attention to detail and a desire to share your payroll expertise and knowledge with our Global Payroll Team.
Reporting to the AMER Payroll Lead, you’ll have above-average understanding of US Payroll and experience with international payrolls, its overall function, and how our team provides excellent service to others. You’ll be responsible for the accurate, effective, and timely processing of your multiple payrolls/ countries for each pay period.
Wise has already pioneered new ways for people to transfer money across borders and currencies. Our customers can also manage their hard-earned money with the world’s first platform to offer true multi-currency banking. We’re 5000+ Wisers strong, with over 90 nationalities working in 25+ locations around the globe! We’re looking for a leader who lives our values, will help grow our culture, and drive our mission forward! 🚀
Your mission: This exciting role will join a team responsible for the overall global payroll, including process, compliance, audit and reconciliation across multiple countries for Wise. ●You’ll complete a variety of daily, weekly, monthly, annual and ad-hoc tasks to ensure your payrolls are processed in accordance ahead of payroll deadlines with a focus on US payrolls as your primary responsibility. ●This role will include partnering with our multiple third-party payroll vendors and their advisors to strive for accuracy, reduce errors, and process payroll more efficiently. ●You’ll partner to develop robust & detailed processes to ensure the execution of payroll in an effective, efficient, and timely manner. Cross-training will be key! ●This role will also participate by providing a variety of deliverables, including global projects, pre-post payroll journals, internal audits, and more. ●You’ll also provide input to team goals, KPIs, efficiencies, process improvements, and future optimization of our payroll team - all while providing outstanding customer service. Always.
The specifics: ●You’ll prepare, double-check, cross-check, review and analyse payrolls according to the established deadlines
●You’ll be completely responsible to ensure the timely submission of your payroll inputs to our third party payroll provider
●You’ll ensure payrolls balance to your inputs - always ●Managing first and second line queries from employees, other teams and external providers, ensuring that SLAs are met and issues are resolved efficiently. ●You’ll be responsible for all documentation within your historical payroll files ●Continuously drive for process improvement and lead future optimisations of the payroll area. Recommending new approaches, monitoring policy and make procedure changes towards continuous improvement within the team ●Continue to increase Subject Matter Expertise on your allocated locations, on all payroll and legislative matters, providing support, as needed, to others ●Develop robust & detailed processes to ensure the execution of payroll in an accurate, effective, efficient and timely manner. ●Develop and maintain partnerships with payroll and tax vendors, driving accuracy and compliance in all payroll related processes. ●Work with the Payroll team and the Senior Payroll Lead to provide additional processing/transaction support, as needed
Compliance: ●You’ll work to ensure compliance across all locations globally, to include International, Federal, State, and local payroll tax laws. All the while, meeting applicable timelines effectively and efficiently ●Stay current with regulation changes affecting your payrolls to ensure accuracy and service to our customers ●Partner to complete and respond to regulatory agency inquiries Financials, Audits, and Reporting: ●Responsible for outputs of your payrolls, such as payroll journals, GL files, and ad-hoc reporting ●You’ll ensure all reporting and data is completed timely Your challenges ●We’re evolving our payroll model - you’ll have the chance to bring your brainpower and prior experience to help us build an outstanding payroll team as we continue to grow and scale ●You’ll assist to create efficiencies in our current ways of working and/or develop new ways while we implement payroll processing using our new global system
A bit about you: ●Prior payroll in-house processing experience of at least 3+ years in a high growth, product or tech led company - this assists you to know how to deal with ambiguity, shifting priorities and come up with innovative solutions
●3 to 5 years of hands-on experience with Workday Payroll; Running payroll cycles, handling payroll audits and reconciliations, troubleshooting and resolving payroll-related issues within the system, supporting Workday payroll implementation and upgrades ●Experience processing multi-state and/or international payrolls is required ●Strong payroll skills - you’ll have experience in all forms of preparing, processing, correcting, and auditing with all aspects of payroll - as well as the ability to learn new payroll processes efficiently ●Fluent in English, both written and verbal - Other languages are always welcome! ●Above average tech skills – particularly with Excel, where you’ll need to know your way around pivot tables, charts, sheets, formulas etc - as well as being proficient in using payroll software
Nice to haves: ●Ideally a professional payroll certification to demonstrate your expertise within the field of payroll ●Additional education such as a Bachelor's Degree or equivalent years of experience ●Mexican and/or Brazilian payroll experience
Stuff that’ll come naturally to you: ●Collaborative - you’ll have a passion and skill for building strong relationships based on trust and mutual respect ●Detail focused - you’ll have an eye for the details and an appreciation of data and analytics, using these two skills to drive your decisions ●Adaptable - you will be as comfortable working with ambiguity as you are with certainly. We need someone who can be agile enough to respond to changing priorities, but be able to hold clear on the long term path ahead ●Curiosity to learn, grow - we don’t expect you to be an expert, but we’ll need you to have a positive, can-do attitude - with a willingness to learn new things ●Ability to multi-task - you must be able to handle multiple tasks - often at the same time. You’ll also have the ability to start, stop, pick-up and complete tasks on a recurring basis ●Teamwork focused - You excel in a teamwork-oriented setting. This role requires you to partner with your peers and cross-check of assigned payrolls
●Find out more about our benefits in our Austin location.
For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.
We're proud to have a truly international team, and we celebrate our differences. Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.
If you want to find out more about what it's like to work at Wise visit Wise.Jobs.
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