Entity: Allianz SE Singapore Branch

#L1-RS1

Job Purpose

The Executive Secretary with support 2 Head of Departments and report directly to the Regional Chief Health Officer and would be responsible for:

Provide efficient and responsive administrative, organizational and logistical support
Participate in projects and provide input and support with organisational events

This is a 1-year contract role.

What you do

Ensure busy diary commitments, papers, and travel arrangements are managed effectively
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for manager
Filter general information, queries, phone calls and invitations to the executive by redirecting or taking forward such contact as appropriate
Provides secretarial support by preparing correspondence, presentations, agendas, minutes etc.
Compiles and prepares reports, statistics and analyses with adequate information and maintains document management for files and records
Handles administrative issues for employees on HR related topics e.g. time management and Success Factors and arranges and tracks business travel and prepares expenses for reporting purposes
Liaises with other OEs, units, departments in order to ensure the efficient execution of business support services
Holds regular contact with external clients and providers in order to ensure a professional working relationship
Attending Ad Hoc requests from the team

What you bring

Demonstrable experience (at least 4-5 years) in an administration/PA role working is desirable under tight timelines and requiring tact, judgment, and discretion
Experience of diary management
Fluency in English (spoken and written).
Has full proficiency with Office Applications including PowerPoint, excel and Word
Excellent organizational, prioritization and multi-tasking skills with attention to detail
Ability to work efficiently and drive results in a highly demanding and flexible environment where short notice requests and changes are frequent
Familiarity with ChatGPT is desired

What we offer

We are one of the World’s Best Workplaces (Singapore 2024) & Great Place to Work.
Be part of a team that’s open-minded, supportive, and genuinely focused on customer outcomes.
A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
An employer that is committed to supporting hybrid work and readily provides flexible & remote work options.
Access to LinkedIn Learning and Degreed and career opportunities across the world, to support your continuous learning and you taking control of your career development.
Robust and comprehensive benefit offerings for your health and well being
Initiatives to support your financial wellness through selected discounted Allianz insurance products, pension contributions and our referral bonus scheme.
The opportunity to take part in our Employee Share Purchase Program - own a piece of your employer.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter

where you are from, what you look like, who you love or what you believe in.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation.

Join us. Let's care for tomorrow.