Job Description

This role offers an exciting opportunity to be part of the AirAsia X team, ensuring that critical parts and materials are handled efficiently and effectively to support the airline's operations. Fresh graduates are encouraged to apply and start their career with us!

Job Requisition: Purchasing Executive – Repair ExecutiveCompany: AirAsia XPosition Title: Purchasing Executive – Repair ExecutiveImmediate Supervisor: Material Manager

Main Responsibilities:

• Assist the Material Manager in implementing systems for managing spares that require repairs, overhauls, exchanges, testing, or any related activities.
• Coordinate logistics arrangements to ensure efficient transportation as required.

Requirements:

Education:

• A recognized Bachelor’s Degree in any field, or
• A Diploma in any Administration/Engineering-related field.

Minimum Work Experience:

• Degree: Fresh graduates in Administration/Engineering-related fields are encouraged to apply.
• Diploma: At least 2-3 years of working experience in Engineering/Logistics/related fields.

Specific Functions:

• Quotation Requests and Orders:

  • Responsible for preparing Purchase Requisition/Repair Orders/Exchange Orders/Exchange in Advance Orders for all aircraft and commercial items required for repair, overhaul, or testing of engineering aircraft materials.

• Coordination and Liaison:

  • Liaise and follow up with agencies for clearance of incoming engineering aircraft items sent/received to/from the repair center.
  • Communicate with vendors and other agencies regarding items sent for repair, overhaul, calibration, and exchange.

• Documentation Management:

  • Ensure up-to-date records of the following documents:
    • Quotations received from vendors.
    • Evaluation of suppliers’ quotes and suggested sources for repair.
    • Approved Purchase Requisitions from management.
    • Approved Repair Orders/Warranty/Exchange/Exchange in Advance from management.

• Review and Reporting:

  • Review Strip Reports upon receipt of repaired items and share them with the Technical Services Department for further review.
  • Produce reports for management review and help plan improvement activities.

• Coordination of Shipments:

  • Coordinate the shipment of spares to approved vendors and ensure all orders are closed out.
  • Ensure proper documentation is filed for items shipped and retrieved.

• Consultation with Technical Services:

  • Consult the AAX Technical Services Department for any special inspection or investigation needed on a wheel removed for reasons other than normal wear and tear (e.g., deflation, thread thrown).

• Air France-specific Responsibilities (if applicable):

  • Prepare for the pickup or return of loan or exchange parts, including documentation and create a control system for monitoring activities.
  • Monitor movements of Air France-related materials and provide reports on Air France exchange materials for monitoring and reviews.

• Other Responsibilities:

  • Assist the Material Manager with the completion of any additional tasks assigned.

Skills and Competencies:

• Strong organizational and communication skills.
• Ability to manage logistics and vendor relationships efficiently.
• Detail-oriented with strong document management skills.
• Ability to produce timely reports for management.
• Knowledge of engineering parts and materials is a plus.