Company Description

About Grab and Our Workplace

Grab is Southeast Asia's leading superapp. From getting your favourite meals delivered to helping you manage your finances and getting around town hassle-free, we've got your back with everything. In Grab, purpose gives us joy and habits build excellence, while harnessing the power of Technology and AI to deliver the mission of driving Southeast Asia forward by economically empowering everyone, with heart, hunger, honour, and humility.

Job Description

Get to Know the Team

We are dedicated to overseeing the real estate, facilities management, security, and safety of Grab's premises and employees. As a small yet dynamic team, we kaizen in exploring ways to enhance our operations with speed.

In our role within real estate and facilities management, we collaborate with our partners to empower their success. We are committed to upholding our 4H values while ensuring value for Grab and our partners.

Get to Know the Role

Grab is looking for an experienced Estate Office & Operations Manager to join our team. You will manage and optimize Grab's physical workspaces for all Grabbers and also our partners. The scope includes leasing matters, routine maintenance, and the coordination of support services and resources. This role is crucial in ensuring a conducive and efficient workspace for the business. Reporting to the Head level, you will work onsite in our BSD Office. We may ask you for occasional travel to different facility locations across Indonesia.

The Critical Tasks You Will Perform

Facility and Asset Management:

• Monitor estate data, including budgets and utility reports.
• Oversee security and cleaning services at multiple locations.
• Conduct regular inventory checks and manage salvage operations.
• Ensure accurate reporting of maintenance activities.
• Perform Facilities Inspections and Planned-Preventative Maintenance.
• Implement QHSE and ISO standards.
• Collaborate with Fleet Operations, Procurement, and Corporate Security for smooth operations.

Financial Management:

• Review monthly OPEX and CAPEX reports.
• Manage monthly TOR based on OPEX and CAPEX budgets.
• Handle monthly invoices and ensure budget alignment with forecasts.
• Monitor SOP implementation and governance.

Operational Excellence:

• Ensure SOP implementation and review effectiveness.
• Conduct regular 5S checks and provide refreshment sessions for departments with findings.
• Review tenant, signage, and communications pool

Qualifications

What Essential Skills You Will Need

• Bachelor's degree in Business Administration, Facilities Management, Building Management, Real Estate Management, or a related field.
• Minimum 5 years of experience in estate or facilities management
• Experience in building and maintaining car pools
• Ability to manage new projects and improvements in Real Estate and Facilities Management
• Proficient in English
• Quick response, proactive, and sensitive to problems
• Financial knowledge with budget management and reporting experience
• Excellent project management skills with large-scale project experience
• Proficient in project management tools and software
• Experience managing facilities across multiple locations
• Knowledge of 5S methodology and its implementation.
• Familiar with Gantt charts for project management.  

Additional Information

Life at Grab

We care about your well-being at Grab, here are some of the global benefits we offer:

• We have your back with Term Life Insurance and comprehensive Medical Insurance.
• With GrabFlex, create a benefits package that suits your needs and aspirations.
• Celebrate moments that matter in life with loved ones through Parental and Birthday leave, and give back to your communities through Love-all-Serve-all (LASA) volunteering leave
• We have a confidential Grabber Assistance Programme to guide and uplift you and your loved ones through life's challenges.
• Balancing personal commitments and life's demands are made easier with our FlexWork arrangements such as differentiated hours

What We Stand For At Grab

We are committed to building an inclusive and equitable workplace that provides equal opportunity for Grabbers to grow and perform at their best. We consider all candidates fairly and equally regardless of nationality, ethnicity, race, religion, age, gender, family commitments, physical and mental impairments or disabilities, and other attributes that make them unique.