About FWD Group

FWD Group is a pan-Asian life and health insurance business that serves approximately 30 million customers across 10 markets, including BRI Life in Indonesia. FWD’s customer-led and digitally enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance.

For more information, please visit www.fwd.com

For more information about FWD Hong Kong, please visit www.fwd.com.hk/.

Summary:

Assist to manage procurement and contract related matters on Corporate Real Estate and Services (CRES) aspects
Assist superiors to provide high standard of facility services for supporting the business run of the Company with cost effectiveness and operational efficiency
Manage the outsourced teams/ vendors on day-to-day facility operations in a risk-free workplace

The Job:

Compile and implement the procurement plans to ensure timely delivery of the required goods or services including but not limited to vendor sourcing, onboarding and follow internal procurement policy & procedure (due diligence, evaluation, comparative quoting, tendering, raise Purchase Requisition/ Order, etc.)
Premises and carpark lease administration (Offer Letter, Tenancy Agreement and License Agreement, etc.), contract review including clearance seeking from internal teams, regular rental reporting; maintain/ update lease document and service contracts tracker
Assist to co-ordinate with internal peers and outsourced FM service provider (where appropriate) to execute the facility management services such as pantry, building fabric & AV maintenance, security systems (access control & CCTV surveillance), telephone line services, etc.
To develop, coordinate and promote effective ESG/ sustainability initiatives to reduce company’s impact on the environment, society and economy including data collection & reporting
Perform emergency duty out of normal working hours as required
Handle ad-hoc projects as assigned

The Person:

Degree preferred in Property / Facilities Management / Environmental Science/ Sustainability / Business Administration or a related discipline plus 5-6 years’ solid facilities management and experience working in financial institutions
Possess experience to manage office space portfolio of 50,000 sq. ft. or more
Analytical, confident and problem solving with critical thinking
Capable of budgetary control
Sound experience in supervising 3rd party vendors
Good command of written and spoken English and Chinese
Good PC knowledge in MS Office and Chinese word processing
FM knowledge preferable, ideally with relevant qualifications
Good sense of market knowledge from FM & procurement perspectives
Technical knowhow
Knowledge in relevant statutory regulations/ ordinances/ code of practice preferred
Strong negotiation and supplier relationship management skills
Effective incident management & reporting skill

We offer 5-day work, 20-22 days annual leaves, excellent learning & development opportunities and an attractive package to the right candidate.

Information collected will be treated in strict confidence and used solely for recruitment purpose. The company will retain all applications no longer than 24 months of which will be destroyed thereafter. When there are vacancies in any of our subsidiaries, holding companies, associated or affiliated companies of, or companies controlled by, or under common control with the Company during that period, we may transfer your application to them for consideration of employment. We are an equal opportunity employer. We do not discriminate on the basis of race, gender, disability or family status in employment process.