Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

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About the Team

Workday is seeking a Project Manager, Employee Life. This is an individual contributor role based in Heredia, Costa Rica. This role is perfect for someone with a proven track record of delivering projects and programs across a global workforce and has a passion for supporting a remarkable employee experience.Workday está buscando un Gerente de proyectos, Vida del empleado. Esta es una función de colaborador individual con sede en Heredia, Costa Rica. Esta función es perfecta para alguien con experiencia comprobada en organización de proyectos y programas de personal internacionales, y que se especialice en ofrecer una experiencia extraordinaria a los empleados.This position is part of the Employee Life & Site Experience (EL&SE) team, reporting to the Senior Manager, Employee Events/Programs. EL&SE brings to life the connections, projects and experiences that help our employees feel engaged and valued, and ultimately deliver impact to our Workmates, customers and bottom line. The team supports a community of named site leaders across our offices, plans our largest employee events, coaches employees who plan smaller social events at each site, drives our global employee volunteer and charitable giving efforts, and partners with a range of stakeholders who help build and deliver a remarkable experience within each office. This team is a part of People & Purpose (HR).Esta posición forma parte del equipo de Vida del Empleado y Experiencia en Sede (EL&SE), y reportará al gerente sénior de eventos y programas para empleados. EL&SE impulsa los contactos, proyectos y experiencias que ayudan a nuestros empleados a sentirse comprometidos y valorados y que, en última instancia, generan impacto en nuestros Workmates, clientes y resultados finales. El equipo brinda soporte a una comunidad de líderes de sedes designados en todas nuestras oficinas, planifica los eventos más importantes para los empleados, capacita a los empleados que planifican eventos sociales más pequeños en cada sede, impulsa los esfuerzos internacionales de voluntariado y benéficos de los empleados, y colabora con una variedad de partes interesadas que ayudan a construir y brindar una experiencia notable dentro de cada oficina. Este equipo es parte de People & Purpose (RR. HH.).

About the Role

In this role, you will be accountable for supporting the operations of our Employee Life programs including budget management, supporting Workday’s charitable and volunteer efforts by managing Benevity, an external platform, and supporting communications for our programs, including responding to employee questions. Your work drives positive Workmate experiences that bring Workday’s values to life. Specifically, you will:

Budget Management and Financial Administration

Manage the team and program budgets, ensuring accurate tracking and spend management. Reconcile actuals and distribute reports to program owners on a bi-weekly or monthly basis.
Oversee the Benevity budget, monitoring funds, and processing monthly Benevity invoices to ensure timely payment.
Proactively sense, diagnose, and address issues within expense reporting and work cross-functionally to build sustainable solutions for repeat occurrences.
Provide accurate and timely financial reports, analyses, and forecasts to support management decisions.
Work cross-functionally internally, specifically with Finance, Procurement and Accounting Teams, including managing the accrual process for related expenditures.

En esta función, será responsable de apoyar las operaciones de nuestros programas de Vida del Empleado, incluida la gestión del presupuesto, el apoyo a los esfuerzos benéficos y de voluntariado de Workday mediante la gestión de Benevity (una plataforma externa). También, apoyar en las comunicaciones de nuestros programas, incluida la respuesta a las preguntas de los empleados. Su trabajo genera experiencias positivas en los workmates que dan vida a los valores de Workday. En concreto, se encargará de lo siguiente:

Gestión presupuestaria y administración financiera

Gestionar los presupuestos del equipo y del programa, garantizando un seguimiento preciso y una gestión del gasto. Conciliar los montos reales y distribuir informes a los responsables del programa de forma quincenal o mensual.
Supervisar el presupuesto en la plataforma Benevity, monitorear los fondos y procesar las facturas mensuales en Benevity para garantizar el pago oportuno.
Detectar, diagnosticar y abordar de forma proactiva los problemas dentro de los informes de gastos y trabajar de forma interfuncional para crear soluciones sostenibles para situaciones reincidentes.
Proporcionar informes, análisis y pronósticos financieros precisos y oportunos para respaldar las decisiones de gestión.
Trabajar de manera interfuncional a nivel interno, específicamente con los equipos de Finanzas, Compras y Contabilidad, incluida la gestión del proceso de acumulación de gastos relacionados.

Benevity Management and Support

Serve as the primary point of contact for Benevity platform administration and support.
Troubleshoot and resolve employee issues related to Benevity access, campaigns, and transactions.
Create and manage Benevity reports, including quarterly SEC reporting and annual Global Impact Report data and respond to ad hoc requests such as providing information for Town Halls or Workday Weeklys.
Conduct weekly reviews and manage a variety of grant and matching programs, including individual and team volunteer grants, employee match requests, and shelter pet subsidy.

Gestión y soporte de Benevity

Servir como punto de contacto principal sobre la administración y el soporte de la plataforma Benevity.
Solucionar y resolver problemas de los empleados relacionados con el acceso, las campañas y las transacciones en Benevity.
Crear y administrar informes en Benevity, incluidos los informes trimestrales requeridos por la SEC y los datos anuales del informe sobre impacto global, y responder las solicitudes ad hoc, así como proporcionar información para los ayuntamientos o para las reuniones semanales de Workday.
Realizar revisiones semanales y gestionar varios programas de ayudas económicas y aportaciones equivalentes, incluidas ayudas económicas para voluntarios individuales y en equipo, solicitudes de aportaciones equivalentes de empleados y subsidios para mascotas en refugios.

Employee Program Support and Administration

Manage a high volume of questions regarding Employee Life programs, often with standardized procedures.
Create and audit content on Horizon, internal-facing communications platform, to ensure information is accurate, easy to access and aligned with brand standards.

Apoyo y administración del programa de empleados

Gestionar un gran volumen de preguntas relacionadas con los programas de Vida del Empleado, a menudo con procedimientos estandarizados.
Crear y auditar contenido en Horizon, la plataforma de comunicaciones internas, para garantizar que la información sea precisa, de fácil acceso y concuerde con los estándares de la marca.

Qualifications

3+ years of budget management and financial administration experience.
3+ years of strategic program or project management experience, with proven track record to work cross-functionally and manage multiple tasks.
Experience working in a global, multi-functional organization with increasing responsibility.
Experience preferred with Benevity or other volunteer or charitable giving tools.
Experience in communications (e.g, copywriting, public relations, internal communications, or marketing), and ability to effectively engage with individuals at all levels of the company, ranging from recent graduates to executives, and from 1:1 conversations to large-scale presentations.

Cualificaciones

Más de 3 años de experiencia en gestión presupuestaria y administración financiera.
Más de 3 años de experiencia en gestión estratégica de programas o proyectos, con experiencia interfuncional y de gestión de múltiples tareas.
Experiencia trabajando en una organización global y multifuncional con creciente responsabilidad.
Se prefiere experiencia con Benevity u otras herramientas de voluntariado o de donaciones benéficas.
Experiencia en comunicaciones (por ejemplo, redacción de textos, relaciones públicas, comunicaciones internas o marketing) y capacidad para interactuar eficazmente con personas en todos los niveles de la empresa, desde recién egresados hasta ejecutivos, y desde conversaciones individuales hasta presentaciones a gran escala.

About You

You are a highly motivated self-starter who relies on strong sense of self and work ethic.
You have an ability to think clearly when navigating ambiguity and solving challenges; capacity to hold yourself accountable to produce on deadlines; attention to detail.

You have excellent written and verbal skills with the ability to craft and deliver clear communications for a variety of audiences (general employees, people leaders, senior leaders, executive).
You use your energy, drive and resourcefulness to solve problems, working collaboratively with the team to build long term, scalable solutions.
Ability to rapidly gain/build trust and confidence with team members and stakeholders with strong self-awareness, interpersonal skills and comfort with open and honest interactions.

Occasional travel may be required. This is a hybrid role, generally spending at least 50% time in office, however certain project work may necessitate increased time in office (up to 80% of the time) for short periods.

Qué esperamos de usted

Que sea una persona emprendedora y altamente motivada, segura de sí misma y con una ética de trabajo sólida.
Que tenga capacidad para pensar con claridad ante situaciones ambiguas y que resuelva desafíos; capacidad de responsabilizarse de cumplir con los plazos y con atención al detalle.
Que tenga excelentes habilidades escritas y orales con la capacidad de elaborar y entregar comunicaciones claras para una variedad públicos destinatarios (empleados en general, líderes de personas, líderes sénior, ejecutivos)
Que utilice su energía, motivación e ingenio para resolver problemas, trabajando en colaboración con el equipo para construir soluciones escalables a largo plazo.
Que tenga capacidad para ganar o desarrollar rápidamente confianza entre los miembros del equipo y las partes interesadas con una fuerte conciencia de sí mismo, habilidades interpersonales y comodidad con interacciones abiertas y honestas.

Es posible que se requiera viajar ocasionalmente. Se trata de una función híbrida. Generalmente. se pasa al menos el 50 % del tiempo en la oficina; sin embargo, ciertos proyectos pueden requerir más tiempo en la oficina (hasta el 80 % del tiempo) durante periodos cortos.

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!