Job Title

Assistant

Job Description

Your role:

Performs all standard supporting tasks for a department (dept. assistant) resp. executive (Exec. assistant).

• Agenda Management, Mail screen incoming and outgoing mail, processing and priorities• Organizing (and hosting) meetings, events, (video) conferences, Web casts• Creating draft letters/mails/ office documents/meeting minutes/ powerpoints• Managing office supplies• Archive management• On-/Off boarding (including organization of farewells)• Develop travel plans travel arrangements (incl visa) and related expenses• Maintain website content• Remain knowledgeable of corporate policies• Dealing with sensitive, complex and highly confidential information• Creating Purchase orders• Announcements : sending out local announcements• Train and coach (lower-level) departmental assistants.• Interpret and communicate executive intent to other employees.• Serves as a contact to employees or other stakeholders inside and outside the organization• Conducts various (analytical) special projects, especially involving budgets and preparations for Senior management meetings.• work closely with Communications Team on Global Announcements• Responsible for social events to activate team feeling.

You're the right fit if:

Bachelor’s degree and above in business management or related.
2 years above experience in Assistant related roles in MNC environment.
Detail oriented, customer first, team spirit.